Draft Leasing and Licencing Policy for Community Organisations - Public Exhibition

The objective of the Leasing and Licensing Policy for Community Organisations and associated Guidelines is to provide a structured, transparent framework for the leasing and licensing of Council owned/controlled properties to community organisations.

Council maintains a significant portfolio of leases and licences to various community organisations. This Policy seeks to establish a formalised process for the assessment of the contribution of such groups relative to Council's Community Strategic Plan.

The Policy further seeks to establish a formalised system to quantify Council's contribution to such groups through the provision of subsidised rents. This Policy establishes the basis for joint responsibility for the long term sustainability of community facilities, whilst acknowledging the valuable contribution of community groups, and provides a structured approach to assistance through the leasing arrangements.

The Guidelines support the Policy to ensure that all such tenures are transparent and equitable.

The Guideline for Assessment of Rental for Community Tenants outlines the process for the determination of rental applicable to community organisations occupying Council owned/controlled properties.

The purpose of the Guidelines for Conditions of Tenure for Community Organisations is to provide a structured, transparent framework for the leasing and licensing of Council owned/controlled properties.

The Draft Policy will be on public exhibition for a period of 42 days from Monday 5 November 2018 and concluding on Monday 17 December 2018. Submissions during this period are welcomed.

The objective of the Leasing and Licensing Policy for Community Organisations and associated Guidelines is to provide a structured, transparent framework for the leasing and licensing of Council owned/controlled properties to community organisations.

Council maintains a significant portfolio of leases and licences to various community organisations. This Policy seeks to establish a formalised process for the assessment of the contribution of such groups relative to Council's Community Strategic Plan.

The Policy further seeks to establish a formalised system to quantify Council's contribution to such groups through the provision of subsidised rents. This Policy establishes the basis for joint responsibility for the long term sustainability of community facilities, whilst acknowledging the valuable contribution of community groups, and provides a structured approach to assistance through the leasing arrangements.

The Guidelines support the Policy to ensure that all such tenures are transparent and equitable.

The Guideline for Assessment of Rental for Community Tenants outlines the process for the determination of rental applicable to community organisations occupying Council owned/controlled properties.

The purpose of the Guidelines for Conditions of Tenure for Community Organisations is to provide a structured, transparent framework for the leasing and licensing of Council owned/controlled properties.

The Draft Policy will be on public exhibition for a period of 42 days from Monday 5 November 2018 and concluding on Monday 17 December 2018. Submissions during this period are welcomed.

  • Submissions

    In order for Council to consider electronic submissions each submission must:


    a) contain legitimate contact details;
    b) be received by Council during the submission period; and
    c) be correctly or ‘properly’ made to include the proposal title and reasons for the submission.

    Submissions which do not satisfy the above criteria may not be considered. Further details can be found in Council's Submission Policy.

    Council is committed to openness and transparency in its decision making processes.  The Government Information (Public Access) Act 2009 requires Council to provide public access to information held unless there

    In order for Council to consider electronic submissions each submission must:


    a) contain legitimate contact details;
    b) be received by Council during the submission period; and
    c) be correctly or ‘properly’ made to include the proposal title and reasons for the submission.

    Submissions which do not satisfy the above criteria may not be considered. Further details can be found in Council's Submission Policy.

    Council is committed to openness and transparency in its decision making processes.  The Government Information (Public Access) Act 2009 requires Council to provide public access to information held unless there are overriding public interest considerations against disclosure.  Any submissions received will be made publicly available unless the writer can demonstrate that the release of part or all of the information would not be in the public interest.  However, Council would be obliged to release information as required by court order or other specific law.


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