Councillor Facilities and Expenses Policy

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Public Exhibition - closed

The City of Coffs Harbour (City) sort community feedback on the draft Councillor Expenses and Facilities Policy.

This policy outlines how the Mayor, Deputy Mayor, and Councillors are supported in their roles through the reimbursement of reasonable expenses and the provision of necessary facilities.

Why is this important?

Councillors are elected to represent our community and are required to attend meetings, participate in training, and engage with residents and stakeholders. To support them in these responsibilities, the City provides access to tools, resources, and funding for reasonable costs.

The policy ensures:

  • Transparency about how public funds are used
  • Accountability in what can be claimed
  • Consistency with the requirements of the Local Government Act 1993

The City is required by law to adopt this policy within the first 12 months of each Council term. Before finalising the policy, it must be placed on public exhibition for a minimum of 28 days to allow the community to review and provide feedback.

What’s changing in 2025?

The policy has been reviewed and updated. Key proposed changes include:

  • Clearer expense definitions and required documentation
  • Updates to digital and remote participation support
  • Adjusted monetary limits in line with current needs
  • Streamlined reporting and approval processes

View the Draft Policy
View the Summary of Proposed Amendments

Make a submission

We invite community members to:

  • Review the draft policy
  • Consider the list of proposed amendments
  • Make a submission with feedback during the exhibition period

Submissions can be made by:

Public exhibition closed 5pm, Tuesday 22 July 2025.

The City of Coffs Harbour (City) sort community feedback on the draft Councillor Expenses and Facilities Policy.

This policy outlines how the Mayor, Deputy Mayor, and Councillors are supported in their roles through the reimbursement of reasonable expenses and the provision of necessary facilities.

Why is this important?

Councillors are elected to represent our community and are required to attend meetings, participate in training, and engage with residents and stakeholders. To support them in these responsibilities, the City provides access to tools, resources, and funding for reasonable costs.

The policy ensures:

  • Transparency about how public funds are used
  • Accountability in what can be claimed
  • Consistency with the requirements of the Local Government Act 1993

The City is required by law to adopt this policy within the first 12 months of each Council term. Before finalising the policy, it must be placed on public exhibition for a minimum of 28 days to allow the community to review and provide feedback.

What’s changing in 2025?

The policy has been reviewed and updated. Key proposed changes include:

  • Clearer expense definitions and required documentation
  • Updates to digital and remote participation support
  • Adjusted monetary limits in line with current needs
  • Streamlined reporting and approval processes

View the Draft Policy
View the Summary of Proposed Amendments

Make a submission

We invite community members to:

  • Review the draft policy
  • Consider the list of proposed amendments
  • Make a submission with feedback during the exhibition period

Submissions can be made by:

Public exhibition closed 5pm, Tuesday 22 July 2025.